Kirkliston After School Club
Constitution

1. Name
The name of the club shall be Kirkliston After School Club. 

2. Aims
The aims of the Kirkliston After School Club shall be to:
a. Promote the care and education of children in need of care during out of school hours and school holidays, and to promote the provision of facilities for the recreation and other leisure-time occupation of such children in the interests of social welfare with the object of improving their conditions of life, and
b. Advance the education and training of persons providing such care and education and recreational facilities.

3. Powers
In the furtherance of such aims, the project (through Management Committee) may
a. Appoint and dismiss such employees as appropriate in relation to employment, no member from the committee shall be appointed to any salaried office of the group or to any office of the group paid by fees, other remuneration or benefit in money or moneys work except reimbursement of out of pocket expenses.
b. Raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription and otherwise, provide that the project shall not undertake permanent trading activities in raising funds for the said objects except by means of a company established for the purpose.
c. Subject to the powers of the general meeting of the project, the management committee shall have responsibility for the policy and general management of the project.
d. Delegate their responsibilities and duties to a sub committee appointed by and responsible to the management committee.

4. Membership
a. Membership shall be open to every parent or guardian whose child or children are of primary school age and resident in the Kirkliston area. These parents or guardians shall be eligible to use the services of the club regardless of race, religion or sex.
b. Membership subscription levels shall be set at the Annual General Meeting of the Club.
c. Membership at the discretion of the Management Committee, who shall have the right to terminate membership and whose decision shall be final

5. Management Committee
a. The Management of Kirkliston After School Cub shall be in the hands of a Management committee (The Management Committee) consisting of a Chairperson, Secretary and Treasurer (the Office Bearers) and two Ordinary members.
b. All committee members and office bearers shall be elected at the Annual General Meeting and shall serve for two years, they shall be eligible for re-election, but shall not service for more than four consecutive years.
c. The Management Committee shall have powers to fill casual vacancies by co-option.
d. In addition to the office bearers and ordinary members, the management committee may ask to serve on the Management Committee, in an advisory capacity, other interested individuals or representative of statutory or voluntary organisations as the Management Committee may determine, provided that such advisory members shall not be entitled to vote.
e. A member of the management committee shall be deemed to have resigned if they are absent from three consecutive meetings without acceptable cause.
f. The management committee shall meet at least four times each year.
g. The management committee shall keep a minute book in which shall be entered the proceedings of all Annual General Meetings, Emergency General Meetings and Management Committee Meetings.
h. Four members of the Management committee (of which two must be office bearers) shall constitute a quorum.

6. Annual General Meeting
a. The Annual General Meeting shall be held within three months of the end of the financial year.
b. Not less than 21 days notice shall be given to all members of the time and place of the Annual General Meeting.
c. Notice of resolutions for discussion at the Annual General Meeting shall be given, in writing, duly proposed and seconded, to the secretary at least fourteen days before the date of the Annual General Meeting.

7. Subscriptions
Members shall pay such membership fees and subscriptions as the project may, from time to time, determine.

8. Special General Meeting
a. Such a meeting may be called at any time by the Secretary (as authorised by the committee) or within 21 days of receiving a signed written request from six members with powers to vote, stating their reasons for requesting such a meeting.
b. The Quorum for Special general Meetings shall be ten members.

9. Rules of Procedure at all Meetings
a. Voting
Except in relation to questions of dissolution or alterations to the constitution, all questions arising at any meeting shall be decided by a simple majority vote, each member being entitled to one vote, with the exception of the chairperson who shall have no vote. In the event of equality of votes, the chairperson shall have a casting vote. No member shall be permitted to appoint a proxy.

b. Quorum
Two thirds of the committee shall constitute a quorum at any committee meeting.

c. Minutes
The minutes of meetings of the Management Committee and any sub committees shall contain a record of all proceedings, resolutions and decisions.

d. Matter of Order
It shall be the responsibility of the Chairperson to preside at meetings, deciding questions of order, duration of meetings and length of discussion at any one item. Should the chairperson be absent from any meeting, the Secretary shall preside. Should neither be present, the committee shall, before any business is transacted elect a Committee Member so elected to rule with all the authority of the Chairperson.

e. Challenges to the Chair
Any member, on disagreement with the Chairperson’s ruling, may challenge such a ruling by asking for a vote. On such a vote being carried, the Chairperson must amend the ruling to represent the feeling of the majority. If a member wishes to challenge the chairperson’s overall competence, such a member will formally move a ‘vote of no confidence in the chair’. If such a vote is seconded, the Chairperson shall immediately vacate the chair, and the vote will be taken without discussion, the Chairperson will resume the chair if the motion is defeated.
f. Standing Orders
The Committee shall have the power to issue and adopt such Standing Orders and or rules for the use of the project. Such standing orders shall come into force immediately provide they are not inconsistent with the provisions of this constitution.

10.     Finance
a. Financial year to commence 1 April each year. All monies raised for and on behalf of the project shall be applied to further the objects of the group and no other purpose.
b. The Treasurer, assisted by the project staff, shall keep proper accounts of the finances of the group and shall pay all monies not immediately required into an account in the name of the group in such a bank account as shall be determined by the committee. The account shall be operable by the signature of the Treasurer and two other named members of the committee.
c. The account shall be audited at least once a year by an audit or auditors. An interim statement of accounts shall be submitted at the Annual general Meeting.
d. No member of the committee shall receive from the group any remuneration in money or money’s work, apart from reasonable out of pocket expense.
11. Dissolution
If the committee decides at any time that, o the grounds of expense or otherwise, it is necessary or advisable to dissolve the project, it shall call a meeting of the members of the group at not less than 21 days notice (stating the terms of the resolution to be proposed there at), such notice to be posted at conspicuous places in the community and advertised in a newspaper circulating in the neighbourhood.

If such a decision shall be confirmed by the majority of those present and voting at such a meeting, the committee shall have the power to dispose of any assets held by or in the name of the group.

Any assets remaining after the satisfaction of any proper debt and liabilities shall be applied towards such purposes which the law regards as charitable for the benefit of the inhabitants of Kirkliston and environs.

12. Alterations of the Constitution
Any proposal to alter the constitution must be approved by the majority of the committee or be supported, in writing by not less than six of the members of the group, and in the latter case delivered to the Secretary of the committee not less than 21 days before the date at which it is first to be considered. Any resolution to alter this constitution shall not be effective unless notice of the meeting at which it is proposed shall have been given the terms of Clause Nine and it has been passed by a three fourths majority of those present and entitled to vote at such meetings.